Type of Organization: Multi- Radio Station Company

Need: Automated and Affordable Purchase Order System

Issues: Current system was based upon paper forms. These forms were filled out incorrectly, unreadable, would get lost or bogged down during the approval process. Critical purchases would be unnecessarily delayed. Finance staff was spending too much time tracking down the status of individual purchase orders.

 

Other examples:
Flight School
Medical Device Company
Individuals can fill out a simple Excel file, which is checked for accuracy before being submitted for approval.

The system provides all the proper security and process integrity so a purchase order can never be lost or forgotten.

Expedite automatically ensures the correct individuals are included in the approval process including the CFO should the value of the request exceed a threshold value.

All approvers are immediately notified via email greatly speeding the process.

The originators are then notified when their request is approved.

The finance staff can now track the status of all purchase orders in real time.